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When it comes to moving freight, there’s more to cost than just the linehaul rate. For shippers, terms like detention, layover, and accessorial charges can sound like confusing extras. At RCS Freight Services, we believe in transparency. Let’s break down what these charges mean, why they exist, and how you can avoid unnecessary costs.
Detention occurs when a driver is kept waiting at a pickup or delivery location longer than the agreed “free time,” which is usually two hours.
Why it happens: slow loading or unloading, dock congestion, or paperwork delays.
Why it matters: drivers must follow federal Hours-of-Service rules, and every hour spent waiting reduces their available driving time.
Typical charge: $50–$100 per hour after the free time expires.
Example: If a driver waits five hours at a warehouse but only two hours are free, that’s three hours of detention billed.
A layover happens when a driver has to wait overnight, or longer, because the load can’t be picked up or delivered as planned.
Why it happens: the facility is closed, the appointment was missed, or the load isn’t ready.
Why it matters: it takes a full day of capacity out of service and costs the driver valuable revenue.
Typical charge: $250–$500 per day.
Example: A driver arrives Friday evening for a pickup that isn’t ready until Monday morning. That’s a costly layover.
Accessorial charges cover extra services outside of standard pickup and delivery.
Common examples include:
Tarping for flatbed loads
Lumper fees for unloading freight
Hazmat handling
Residential deliveries
Reconsignment or redelivery
Typical charges: these vary widely depending on the service, ranging from around $50 for tarping to several hundred dollars for reconsignment.
These aren’t hidden fees. They compensate for real time, labor, and operating costs. Drivers and carriers run on tight schedules and margins. When unexpected delays or extra services occur, someone must cover the cost.
At RCS Freight Services, we focus on cost transparency from the start:
We explain all potential charges before a load is booked.
We communicate quickly if any issues arise.
We help shippers prevent unnecessary costs through better scheduling and dock efficiency.
Be ready at pickup and delivery. Sticking to appointment times helps avoid detention.
Communicate early. If a load isn’t ready, let us know so adjustments can be made.
Clarify requirements upfront. If tarping, liftgate service, or special handling is needed, tell us before booking.
Partner with a proactive broker. At RCS, we coordinate closely with carriers to keep freight moving on time.
Detention, layover, and accessorial charges are part of the freight industry, but they don’t have to be confusing. With clear communication, better planning, and a partner who values transparency, you can keep costs predictable and relationships strong.
At RCS Freight Services, we don’t just move freight. We move it with clarity, trust, and efficiency.